The Data Protection is at the heart of our concerns. We minimize the storage and access of personal information to the strict necessary. We provide a safe environment for teams to express themselves without fearing negative consequences.
This article describes how we handle Data in Teammeter. For more information about the processing of your Data, consult the Data Protection Agreement referenced in our Terms of Service.
Personal information
We store the following personal information of the users for authentication in the application:
| Data | Persons | Retention |
| Name | Users | 3 Years after exit |
| Users | 3 Years after exit | |
| Password | Users | User Lifecycle |
| IP-Address | Users | 3 Months |
| Profile Picture | Users | User Lifecycle |
| Skills | Employees | 3 Years after exit |
| Feedback | Employees | 3 Years after exit |
| Development Plans | Employees | 3 Years after exit |
| Certificates | Employees | 3 Years after exit |
Cookies
The following cookies are necessary for the application to operate:
| Name | Purpose | Retention |
| Authentication | Identify the user after login | Session Lifecycle |
| Survey Participation | Avoid double participation in a Survey | 1 Week |
| Retro Participation | Identify the user during a Retrospective | 4 hours |
Role-Based Access Control
Access to data is granted strictly on a need-to-know basis. To see which role has access to which data, see the definition of Roles in Teammeter.
Access to Data in the Organization
By default, Users can only access data from their Team. If their team belongs to an organization unit, they can access aggregated data of the parent Units.
For more information about the organization structure in Teammeter, refer to the Definition of Spaces in Teammeter
Archival of User Accounts
When an Employee leaves the Company, the Company Administrator archives his account.
When an account is archived:
- The Profile Picture of the User is deleted.
- The User is removed from all team or unit spaces.
- The User cannot access anymore to the application.
- The data of the User inclusive Check-Ins and Feedback is still accessible for other Users.
After 3 years, the archived Accounts are automatically deleted with all their data.